Privacy Policy

1. Information about us

Morris Motors Caravan & Camping Club (MMCCC) is the owner and operator of www.mmccc.com (our website) and any applications and/or digital channels provided by us for the purpose of accessing our website, mobile application or other services.

2. Contact us
If you would like any information about MMCCC and its activities you can contact us by or email marketing.mmccc@gmail.com. You can also write to MMCCC at: Secretary, MMCCC, 5 Halifax Road, Bicester, OX26 4TG. If you have any queries relating to this Privacy Policy, our use of Cookies policy or Terms of Use, please contact the marketing team by letter at the address above or email marketing.mmccc@gmail.com.

MMCCC members can access a comprehensive list of committee contact details via the Committee page on the website, or key contacts are available in the BLA rally book.

Thank you for using our digital services.

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3. Our Policy
This policy applies to the work of the Morris Motors Caravan & Camping Club (MMCCC). The policy sets out the requirements that MMCCC must gather personal data for membership purposes. The policy details how personal data will be gathered, stored and managed in line with data protection principles and the General Data Protection Regulation (GDPR). The policy is reviewed on an ongoing basis by MMCCC Committee members to ensure that MMCCC is compliant. This policy should be read in tandem with MMCCC Privacy Notice, as detailed below in section 4.

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3.1 How do we collect information?
Your personal data, that is any information which identifies you, or which can be identified as relating to you personally, for example, and not limited to: name, address, phone number, email address, will be collected and used by us.

We obtain personal information from you when you enquire about our activities, register with us, become a member or renew membership, send or receive email, ask a question or otherwise provide us with personal information. We may also receive information about you from third parties, for example, from a friend who wants to tell you about our club.

We collect personal data in connection with specific activities such as: membership, booking a rally, volunteering as a rally officer or committee member.

Examples of ways that you may share your personal data with us are by:

• completing electronic and paper forms

• registering to use our website

• subscribing to take part in our social media functions on our website

• entering a competition, promotion or survey

• corresponding with us by phone, email, social media or letter

• joining as a member

• applying to become a volunteer

• responding to an SMS message

• providing information to the Club as part of the ‘Recommend A Friend’ scheme

MMCCC will inform you at the point of collection what the purpose of the data processing is and provide you with the relevant information to access this Privacy Policy.

Children aged under 18 may be included on family memberships by the lead member and we collect names and dates of birth for rally officers. We don’t include children in our marketing communications but our rallies and website may sometimes include competitions that a young person may enter with the consent of a parent or guardian.

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3.2 What information do we collect?
The personal information we collect will depend on the nature of the data processing requirement. For example, it might include name, date of birth, email address, postal address, telephone number and bank account details, details of services we provide to you such as site bookings, information about your interests, and material that you submit to us for publication. Although we may take credit/debit card information to complete a transaction, we do not store this information.

We also gather general information about the use of our digital services, such as which website pages users’ visit most often and which services, events or facilities are of most interest. We may also track the pages users visit when they click on links in emails and we may use this information to personalise the way our digital services are presented when users visit them, to make improvements to our digital services and to ensure we provide the best service for users. Wherever possible we use aggregated or anonymous information which does not identify individual visitors to our digital services. For more information on this, please see our use of cookies policy.

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3.3. How do we use this information?
Depending on your relationship with us, we will use your personal information for the following purposes:

• to provide you with the services, products or information you have requested

• to administer your membership and/or account

• to provide information to you about us and the membership benefits provided by us and third parties

• to provide online technical support should you encounter a problem with our digital services

• for investigation purposes if there is a suspected misuse of our digital services

• to enable you to transact within certain areas of our digital services and perform activities such as make site bookings or complete enquiry forms

• to guide and support the general objectives of the MMCCC 

• to comply with statutory and regulatory compliance

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If you enter your contact details in one of our online registration forms, we may use this information to contact you even if you do not "send" or "submit" the form. We will only do this to see if we can help with any problems you might be experiencing with the form or with our digital services.

3.3. Cookies
A cookie is a small text file containing a unique identifier that is automatically placed on a user’s computer or other device when the user visits a website.  For more information, please visit our Cookie Policy. 

3.4. Processing your personal data for analytics
We know it is important to our website visitors to provide the best, tailored service possible. To help us do this, we use automated profiling and targeting to understand our members’ requirements and make sure that:

• ·    our communications (e.g. emails) and services (e.g. our website) are relevant, personalised and interesting to you, and

• ·    our services meet the needs of our members

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3.5. How do we protect your personal information?
All pages within our website are protected by encryption and we also use secure third party payments services when you make a payment via our digital services. We take appropriate measures to safeguard personal information that is disclosed to us and keep it secure, accurate and up to date. We utilise established market leading services for many of our processing activities which are compliant with stringent privacy and security standards based on industry best practices.

3.6. Will we disclose the information we collect to third parties?
Personal data that has been collected is for the use by MMCCC only. Your name and membership number will be passed to other BLA clubs to ensure a current membership is active, in order for your MMCCC online account approval. All other personal data will not be passed to any third parties, including other clubs that are part of the BLA.

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3.7 Principles of the Data protection Regulations 
Article 5 of the GDPR requires that personal data shall be: 

1. Processed lawfully, fairly and in a transparent manner in relation to individuals 

2. ollected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposed, further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purpose. 

3. Adequate, relevant and limited to what is necessary in relation to the purpose for which they are processed; 

4. Accurate and, where necessary, kept up to date, every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purpose for which they are processed, are erased or rectified without delay. 

5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of the individuals; and 

6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. 

3.8 Article 5(2) requires that: 
“the controller shall be responsible for, and to demonstrate, compliance with the principles” 
This policy exists to ensure that MMCCC 

• Complies with data protection law and follows good practice 

• Protects the rights of members 

• Is open about and how it stores and processes member’s data 

• Protects itself form the risks of a data breach Lawful, fair and transparent data processing MMCCC requests personal information from potential members and members for the purpose of sending communications about their involvement with MMCCC. 

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MMCCC have determined that the lawful basis for holding and processing data on members is Legitimate Interest and that MMCCC is a Data Controller. The forms used to request personal information will contain a link to the privacy notice informing potential members and members as to why the information is being requested and what the information will be used for. The Committee of MMCCC will seek to ensure that personal information is not used inappropriately. Appropriate use of information provided by personal members will include: 

• Communicating with members about MMCCC events, activities and rallies. 

• Sending members issues of the MMCCC newsletter. 

• Communicating with members about their membership and / or renewal of their membership with MMCCC. 

• Communicating with members about specific issues associated with their membership of MMCCC. 

3.9 Accuracy of Data and Keeping data up to Date 
MMCCC has responsibility to ensure members’ information is kept up to date. Members will be asked to let MMCCC know if any of their personal information changes 

3.10 Accountability and Governance 
The MMCCC Committee is responsible for ensuring that MMCCC remains compliant with data protection requirements and can evidence that it has. The Committee will review data protection and who has access to information on a regular basis as well as reviewing that data held. 

3.11 Secure Storage and Processing 
The MMCCC Committee members have a responsibility to ensure that data is both securely held and processed. In consideration of risk of harm to individuals caused by unauthorised or unlawful processing or by accidental losses being insignificant; the following will apply: 

• Only granting access of personal data of members to those on the Committee & Official Designates who need to communicate with members. 

• Access will be granted to rally officers, when requested by rally officers, for specific reasons relating to MMCCC events, activities or rallies. 

• Using password protection on electronic devices that contain or access personal information. 

• Using password protection or secure cloud systems when sharing data between committee members. 

• Checks will be performed to validate the security regularly to ensure adherence.